Upload a supplier invoice. Stamparoo reads it, suggests the GL code, office and project, verifies the ABN, and presses a clean coding stamp onto the PDF — ready to submit.
Stamp it. Submit it. It's Sorted.
LEADER CLOUDTAX INVOICE
TOTAL INC GST$1,284.60
CODED · INVOICE
REF295320
GL303 · COGS
APPRTeam Lead
ABNCurrent
Reads PDFs & photosLive ABN / ABR verificationReal editable stampsLearns your codingWeb + desktop
The job, minus the grind
Coding invoices by hand is slow, and it drifts.
Every invoice gets opened, read, typed into the ledger, coded from memory, and chased for approval. Do it across a team and the coding quietly stops agreeing with itself. Stamparoo does the reading and the first pass, keeps everyone's coding consistent, and leaves a clean stamped record on the document itself.
Three steps
Upload. Review. Stamp.
01 — UPLOAD
Drop the invoice in
A PDF, a scan, or a phone photo — Stamparoo reads them all, typed or scanned alike. Or let a watched SharePoint folder feed it the oldest one waiting. No manual filing.
02 — REVIEW
Check the suggestion
GL code, office, project and approval tier come pre-filled, with the vendor's ABN checked live against the register. Fix anything; it remembers for next time.
03 — STAMP
Stamp & log
The coding is pressed onto the PDF as a locked stamp, logged to your ledger and vendor directory, and the source moves to Processed. Done.
What's inside
Everything an accounts payable pass needs, in one file.
AI reading
Pulls vendor, invoice number, dates and totals from PDFs and photos — no templates to set up per supplier.
Smart coding
Suggests GL, office and project codes and an approval tier — from your lists, not a generic chart.
Real stamps
Coding is pressed onto the PDF as locked, print-ready fields — an auditable record on the document itself.
ABN verification
Checks each supplier's ABN against the ABR — current, GST-registered, and the right legal name — as you code.
Vendor learning
Remembers how you code each supplier, so repeat invoices come out coded before you touch them.
Approval routing
Sets the approver by amount and hands changes to an owner to sign off — so one person's habit never becomes the house style by accident.
Hot-folder intake
Point it at a OneDrive/SharePoint folder; it shows what's waiting and loads the oldest first, then files the done ones.
Web + desktop
Run it in the browser, install it as an app, or use the desktop build for native email and local file access.
Ledger & directory
Every stamped invoice lands in a running ledger and builds a vendor directory you actually own.
Trust
Your books, walled off — enforced by the database.
✓Workspace isolation. Every workspace is separated at the database with row-level security, not just hidden in the UI — one tenant can never read another's data.
✓Verified businesses only. Sign-up checks your ABN against the ABR and keeps it current, so the register you're coding against is real.
✓Your keys stay server-side. AI and lookup keys live in a server the browser never sees — nothing sensitive ships to the client.
VERIFYING ABN 51 824 753 556
✓ Registered against the ABR
ENTITY NAME
Acme Holdings Pty Ltd
STATUS
Active · GST registered
WORKSPACE
acme.stamparoo.app · isolated
Pricing
Priced by how much you process.
Start free. Move up a tier when your invoice volume does — no per-seat surprises.
Solo
Free
For a single operator getting sorted.
Up to 30 invoices / month
AI reading & coding
ABN verification
Stamped PDFs + ledger
MOST POPULAR
Team
$49 / mo
For a workspace with an approver.
Up to 500 invoices / month
Vendor learning + approvals
Hot-folder intake
Desktop app + email
Business
Let's talk
For higher volume and multiple offices.
Unlimited invoices
Priority ABR re-checks
Onboarding & support
Volume pricing
Questions
Good to know.
Does it actually change the PDF? +
Yes — the coding is written onto the invoice as real fields and then flattened into a locked stamp, so what you file carries the coding on the page itself. Corrections happen back in Stamparoo and re-save cleanly.
How does the ABN check work? +
When you enter a supplier's ABN, Stamparoo checks it live against the Australian Business Register — confirming it's active, GST-registered, and returning the registered legal and trading names, which it fills in for you.
What about a whole folder of invoices? +
On the desktop app you can point Stamparoo at a OneDrive- or SharePoint-synced folder. It shows how many are waiting, loads the oldest first, and once an invoice is stamped and saved it moves the source into a Processed folder — with a log of everything it did.
Can more than one person use the same workspace? +
Yes. Owners invite members with a join code. Members code invoices; owners approve any change to how a supplier is coded, so the output stays consistent no matter who processed it.
Is my data separated from other businesses? +
Completely. Each workspace is isolated at the database with row-level security — access is tied to who's signed in, not to the address in the browser, so another workspace's data is unreachable even if something in the app misbehaved.
Do I need to install anything? +
No — it runs in the browser and installs as an app if you want it on your taskbar. There's also a desktop build for native email and local folder access.
Support
Real help, from the people who built it.
Get started
A short walkthrough of your first invoice — upload, code, stamp — and setting up your workspace and vendor lists.
Ask a question
Stuck on a coding rule, an ABN, or the hot folder? Send it in from inside the app and it comes straight to us.
Something off? The in-app reporter grabs the context and a screenshot so we can fix it fast — no ticket portal.
Stamp your first invoice today.
Free to start, no card, and your workspace is verified and ready in minutes.
No access
You don't have access to this workspace.
A product by Workgroup (WA) Pty Ltd
Log in
— or with email —
New here?
Been given a join code?
Create your workspace
Step 1 of 2 — your account
— or with email —
.stamparoo.app
Business identity — verified against the ABR
Start typing and pick your business — we’ll verify it and fill your ABN.
Know your ABN? Enter it and we’ll verify it against the ABR.
About the business
Addresses
Primary contact
Already have a workspace?
Been given a join code?
Join a workspace
Already joined?
A product by Workgroup (WA) Pty Ltd
What’s new in Stamparoo
Review before sending to Xero
This is exactly what will be created in Xero. Nothing is sent until you press Confirm.
Send feedback
Stamparoo
Stamp it. Submit it. It's Sorted.
—
—
Workspace—
Address—
View-only access. Your role is viewer — you can browse the ledger and vendor directory, but coding documents is disabled. Ask a workspace owner if you need to code.
1 AI reading
Upload a PDF or photo first — typed or scanned, Stamparoo reads it.
Coded from your history — review the fields, then confirm.
2 Invoice
▤
100%
Page 1 of 1
CODED · STAMPAROO
REF—
GL—
OFC—
PRJ—
APPR—
DATE—
ABN—
GST—
Add individual stamps & highlights — optional; per-line-item codes or marking up the page
Need a separate code marked at a specific spot — e.g. a different cost centre for one line item? Place an individual stamp:
Tip: right‑click a stamp, or drag it off the page, to delete it. On GL stamps, the ⟲ icon re-checks that code by looking specifically at the page around it.
Highlight anything on the document yourself — click and drag over the area you want marked:
Tip: right‑click a highlight to erase just that one.
Turn this off if you only want individual field stamps below, with no red coding block.
Defaults to page 1. Individual field stamps can already go on any page — this is specifically for the main coding block.
Tip: drag the red stamp directly on the invoice to fine-tune its position.
3 Coding block
Document
AI thinks this might be a — that's not in your document types list.
4 Documents — every saved document; review, publish to Xero, file, and re-code from here
Pick a document on the left.
5 Vendor directory — unique vendors, built up automatically as you code invoices
No vendors captured yet. Coding your first invoice will create its first entry here.
R Documents for review — sent here manually when a separate person approves
Nothing awaiting review.
6 Settings — pick a category on the left; changes save with the button at the bottom
Appearance
Intake & files
Checking…
Where new invoices arrive. The two destinations below are where a source file is moved once you've dealt with it — leave either blank to use a subfolder of the watch folder.
The intake log stamparoo-intake-log.csv is written in the Processed folder.
Coding rules
Document behaviour and approval routing. Your GL codes, Office and Project lists now live under Integrations — managed by Xero when connected, editable there when not.
Populates the Document type dropdown on the coding form. "Invoice" and "Credit Note" have specific built-in behaviour (green and red stamp colour respectively; "Statement" additionally gets the diagonal watermark and a relabelled date field) — renaming or removing them turns that behaviour off for whatever no longer matches. Anything else, including Receipt and Remittance, gets the blue stamp used for all other document types.
Each tier applies up to its amount; the last tier is the catch‑all for anything above.
Integrations
ABN verification is now managed centrally by your platform operator — the "Verify" button next to a vendor's ABN works automatically, with no GUID to configure here.
Connect Stamparoo to your Xero organisation to pull your chart of accounts & tracking categories (Xero becomes the source of truth for your GL/office lists) and push coded invoices back as bills with the stamped PDF attached.
Which of your Xero tracking categories should Office and Project map to on pushed bills?
These are what Stamparoo suggests from and validates against everywhere. When connected to Xero they come from your organisation (use Refresh from Xero above); when not connected, edit them here.
Adding a whole chart of accounts? Use Backup & restore configuration at the bottom of Settings to import them from a CSV in one go.
Manual GL import (fallback — only if you're not connecting to Xero)
If you don't connect to Xero, you can still pull GL codes in manually. When connected, your lists are managed by Xero and this is unnecessary.
In Xero: Accounting → Advanced → Chart of accounts → Export for GL codes. Needs at least a Code column and a Name column, comma-separated.
If you already hold a valid Xero OAuth access token and tenant ID (e.g. pulled via Xero's API Explorer or Postman), Stamparoo can try calling the API directly from your browser. This will very likely fail — Xero's API isn't designed to be called straight from a browser — but it's harmless to try, and falls back cleanly to Option A if blocked.
Email & notifications
⚠ You're viewing this inside an embedded preview (like Claude.ai's artifact panel) right now. Browsers block embedded pages from opening mailto: links or the share sheet as a security measure — so email testing will silently do nothing here, even though the same code works normally once deployed. Download the file and open it in a real browser tab, or host it, to actually test this feature.
Being upfront about what this can and can't do: there's no mail server behind a static page like this, so Stamparoo can't send email on its own. When you save with the checkbox ticked, it tries your browser's native share sheet first (Web Share API) — where supported, this hands the actual stamped PDF to whatever email app you pick, genuinely attached. Where that's not supported (notably Firefox, and older/desktop Safari), it falls back to opening a pre-filled email draft in your default mail app instead — but a plain email link can never attach a file automatically on any browser, so in that fallback case you'll need to attach the just-downloaded PDF yourself before hitting send.
Only the share sheet (mostly mobile) and the .eml file can actually attach the PDF for you — a plain mailto link cannot, on any browser. On desktop the .eml route is the one that arrives with the invoice attached; just double-click the downloaded .eml and hit Send.
Variables you can use in the subject or body — each gets replaced with that invoice's actual value when you save: $VENDOR $DOC_TYPE $INVOICE_NUMBER $INVOICE_DATE $DUE_DATE $AMOUNT $GL_CODE $OFFICE $PROJECT_CODE $APPROVER $VENDOR_ABN $NOTES $FILENAME
Backup & restore
Everything you've configured above lives only in this browser — it won't follow you to another device or survive clearing browser data. Download it as CSV to back it up, hand it to a colleague, or move it to a fresh install.
Captures every Settings value in one file — taxonomy, approval tiers, theme, default stamp position, panel widths, the lot. Download it here and upload it into any other Stamparoo instance (a different browser, device, or deployment) to make that instance match this one exactly.
Team & access
Your name
Shown as the approver on documents you approve — in place of your login email. Saved to your account only, not shared with the workspace.
Workspace members
Member codes invoices · Approver codes + approves · Viewer is read-only · Owner has full control.
Pending invitations
—
Coding changes awaiting your approval
A team member coded a vendor differently from the established value. Approving replaces it for everyone; rejecting keeps the current value and stops it being asked again.
Decisions on your proposed coding
Logs
Recently processed — last 50
Click a row to see its full coded detail. Badge shows whether it was coded from local memory (no AI) or by AI.
Xero sync — errors & successes
Every push to Xero. Click a row to see the exact data sent and Xero's reply — the fastest way to see why a push was rejected.
Learned per vendor
Each vendor's dominant coding (what it auto-applies once seen 3+ times) plus the field labels and line-item wording captured for reading without AI. Forget clears a vendor's learning so it starts over.
About & updates
Version —
Stamparoo for Windows
The desktop app adds a watch / pickup folder — point it at a folder and it auto-loads invoices, then moves each source into a Processed folder once it's coded. Native local file access a browser can't offer.
What's still on the roadmap: Stamparoo codes one document at a time — line‑item level coding for multi‑item invoices isn't here yet. There's no direct chart‑of‑accounts feed from your ERP (NetSuite/SAP/Xero/QuickBooks): you keep the GL, office and project lists in Settings, and the direct Xero push is experimental. Approvals happen in‑app today — email notifications to approvers are coming. And vendor de‑duplication is a straightforward name/ABN match, so near‑duplicate suppliers can still need the occasional manual merge.
